Buyer Admin
Listing reference: grind_000638
Listing status: Online
Apply by: 27 February 2026
Position summary
Industry: Distribution, Transport & Logistics
Job category: Transport and Logistics Management
Location: Durban
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
We are looking for a trustworthy and detail‑oriented Buyer Admin to support our procurement department. The ideal candidate will handle purchasing administration with integrity, accuracy, and strong organizational skills. This role ensures that all procurement processes are executed transparently, supplier information is reliably maintained, and purchase orders are processed efficiently. A commitment to confidentiality, ethical conduct, and dependable follow‑through is essential.
Job description
- Prepare and issue purchase orders based on approved requisitions.
- Review and verify purchase requisitions for accuracy and completeness.
- Expediting open orders.
- Communicate with suppliers to confirm order details, delivery schedules, and resolve discrepancies.
- Track and monitor purchase orders to ensure timely delivery.
- Maintain accurate records of purchase orders, invoices, and supplier communications.
- Collaborate with the procurement team to evaluate supplier performance.
- Ensure compliance with company policies and procurement regulations.
- Assist in resolving procurement-related issues and escalations.
- Generate reports on purchase order status and procurement activities.
- Research potential vendors and facilitate the onboarding process.
- Request quotations, tenders and proposal and compare and evaluate offers from suppliers.
- Review quality of purchased products.
- Maintain updated records of purchased products, delivery information and invoices.
- Do cost analyses.
- Monitor stock levels and place orders as needed. Provide stock control support.
- Coordinate with terminal staff to ensure proper storage.
- Schedule and attend site meetings.
- Negotiating prices with suppliers to secure discounts and beneficial terms as part of cost saving.
- Managing contracts.
Minimum requirements
- Grade 12
- Bachelor’s degree in business administration, Supply Chain Management, or related field
- SAP knowledge
Job Specific Requirement:
- Knowledge of sourcing, purchasing, (including, supplier selection, cost negotiations, and purchase order management).
- Understanding the logistics of getting goods from suppliers to production facilities efficiently.
- Proficiency in SAP software to issue PO, and track orders.
- Knowledge of procurement-related laws and regulations, including trade compliance, import/export laws, and sustainability standards.
- Knowledge of how to manage procurement budgets, track costs, and identify cost-saving opportunities. This can include analysing cost structures and applying cost-cutting techniques.
- Strong ability to gather, analyse, and interpret purchasing data to make informed decisions. Familiarity with dashboard tools and reporting functions within procurement systems.
- Understanding key performance indicators (KPIs) like lead times, order accuracy, delivery timelines, and supplier reliability to evaluate supplier performance.
- Ability to leverage technology to optimize procurement workflows and identify bottlenecks or inefficiencies.
Experience and Competency prerequisites:
- 3 – 5 years relevant experience in Purchasing
- Cost Analysis
- Problem Identification & Resolution
- Data-Driven Decision-Making
- Effective Negotiation
- Communication and presentation skills
- Supplier Relationship Building
- Team Collaboration
- Forecasting & Demand Planning
- Multi-tasking skill
- Budgeting & Cost Control
- Compliance Awareness
- Technical process understanding