Administration Supervisor
Listing reference: grind_000510
Listing status: Under Review
Apply by: 1 November 2024
Position summary
Industry: Distribution, Transport & Logistics
Job category: Admin, Office Support and Services
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
United Container Depots is looking to secure the permanent services of an Administration Supervisor. The successful incumbent must be able to effectively manage the Depot administration department, ensuring that all data capture, payments, banking, invoicing, debtors, and creditors accounts are accurate, up to date, and compliant with statute and UCD procedures.
Job description
- Prepare month-end reports
- Ensuring all admin controllers attend to customer queries timeously
- Managing Work in Progress (WIP) and ensuring that reports are accurate
- Ensuring accurate monthly invoicing of Storage, Handling & M R related activity
- Ensuring that debtors queries are attended to timeously to improve depot cashflow
- Managing the capturing of all repairs estimates by data captures.
- Ensuring that all completed job cards are loaded on the operating system for final invoicing.
- Ensuring that all admin controllers continuously follow up with customers on daily basis for outstanding approvals
- Investigating and analysing outstanding invoices and processing.
- Ensuring that client and supplier queries are investigated, analysed and resolved timeously
- Maintaining the highest standard of customer service within the department
- Ensuring that work is carried out according to set company procedures, SOPs, regulations, and safety standards.
Minimum requirements
- Grade 12 (Matric) or equivalent.
- National Diploma in Logistics / related qualification
- 3 to 5 years related experience, and/or training; or equivalent combination of education and experience.
- Ability to work in a fast-paced environment.
- Strong written and verbal communication skills.
- Able to work independently and as part of a team, with minimum supervision.
- Excellent time management skill.
- Ability to manage a team effectively
Applicants who are interested in applying and meet the minimum requirements as per the above are encouraged to apply.