• Administering payroll system, Psiber.
• Analysing and reporting on payroll results from the payroll systems for accuracy
• Maintaining the payroll Employee Self Service (ESS) function and all related Leave input, reports, and queries
• Reconciling and processing of PAYE, UIF, Medical Aid, Pension/Provident Fund, and any other third-party service providers
• Reconciling and processing of statutory requirements including Government Labour Returns by the stipulated deadlines
• Maintenance, monitoring, and control of Leave records
• Reporting - Preparation and collation of various reports based on business needs.
• Ensure accurate maintenance, archiving and filing of staff records. 
• Remain abreast of statutory and legislative developments and requirements.
• Ensure the accuracy of all Payroll related data / information within the HR / Payroll database.
• Comply with payroll audit requirements in line with Group Payroll Framework.
• Co-ordinating and implementing various HR related tasks and projects when required.
• Send all payroll related changes to HR Torque.
• Ensure all payroll changes requested have been made by HR Torque before the payroll deadline.
• Ensure the payroll Masterfile is kept up to date.
• Calculate payroll changes required such as maternity leave TCOE.
• Preparation of promotions and increase letters.
• Monitor and analyze overtime to ensure it is reasonable.
• Ensure employee files are kept up to date including e-filing.
• Handle communication between the provident fund and employees.
• Handle Union queries with the relevant Manager.
• Assist with filling vacancies (e.g., advertising and interviewing possible candidates) only on ad hoc basis, as and when required to do so.
• Ensure new employees complete all the relevant paperwork and provide supporting documents required.
• Ensure compliance with the Labour Legislations, (BCEA, SDA,COIDA)
• Prepare accurate and timeous reports for B-BBEE, Employment Equity, Training/Skills Development and Group reporting.
• Manage audit enquiries (internal and external audit, Payroll, Leave-, employee on-boarding and terminations verifications)
• Confirmation of employment.
• Handle employees exit processes. (death, resignations, retirement, dismissals, ill-health)
• Administration of long service benefits
• Ensure currency of HR administration policies and practices
• Completion of month end report i.e., Group data, Variance Report, Org Chart, Manhours, employees leave reports, leave provision reports, head count and Overtime cost.
• Meeting Payroll deadlines
• Other ad hoc HR related tasks as and when requested to do so.

Time and Attendance Administration

• Day to day monitoring of the functionality of the  Clocking System
• Ensuring that all new employees are enrolled and trained on the use of the system in accordance with their shift pattern system
• Ensuring that the data on the system is in accordance with the data on the JT Reports.
• Liaising with Supervisors and Line Managers on the effective use of the system
• Keeping the HR Team updated if there are new changes.
• Keeping the HR Team updated if there are new changes.
• Accurate report generation
• Assist with implementation of standardized policies and procedures across Richards Bay
• Maintain company policies, ensure compliance and report on deviations
• Facilitate the completion of necessary documentation for IOD’s