Admin Assistant
Listing reference: grind_000708
Listing status: Online
Apply by: 19 October 2026
Position summary
Industry: Distribution, Transport & Logistics
Job category: Assistant
Location: Maputo
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
Sturrock Grindrod Maritime (Mozambique) is looking to secure the permanent services of 01 (one) Admin Assistant to join their Maputo Office in Mozambique. All suitable qualified and experienced candidates are invited to apply for this vacancy.
Job description
The responsibilities of the successful applicants will include, but are not limited to the following:
- Provide general administrative support to ensure the efficient day-to-day operation of the offices.
- Liaise with suppliers, branch offices, and internal departments regarding administrative and procurement-related matters.
- Reconcile Vodacom, TDM, and DHL data in the system.
- Act as the focal point with the South Africa (SA) IT team for local IT-related administrative matters.
- Coordinate IT requests, equipment requirements, installations, maintenance, and service issues between local employees and the SA IT team.
- Maintain records of IT assets and equipment allocation.
- Manage the Total fuel account, including monitoring usage, coordinating fuel cards/accounts, maintaining records, and following up on discrepancies.
- Liaise with suppliers and service providers regarding invoices, statements, payments, and account- related queries.
- Coordinate with leasing/service providers to ensure printers and other office equipment remain operational.
- Maintain accurate records of leased equipment and associated costs.
- Maintain company vehicle maintenance records, including servicing, repairs, inspections, insurance, licensing, and related documentation.
- Maintain an updated fleet register and ensure all vehicle documentation is properly filed and current.
- Maintain accurate administrative records, databases, files, and documentation.
- Assist with procurement and quotation processes for administrative requirements.
- Monitor administrative expenses and support cost-control initiatives.
- Provide general administrative support to management and staff as required.
- Receive, review, sign, and verify supplier invoices and supporting protocols/documentation.
- Receive and appropriately distribute incoming telephone calls and messages.
- Organize and coordinate the regular dispatch of documents through DHL, or any other approved courier services.
- File, maintain, and organize physical and electronic administrative records and archives.
- Collect, consolidate, and organize monthly data on Printer consumables for all company branches.
- Purchase, receive, control, and distribute office supplies and groceries for the Maputo and Ressano offices.
- Coordinate the purchase, control, and distribution of Personal Protective Equipment (PPE) for all branches.
Minimum requirements
Qualifications
- Grade 12 (Matric)
Exeprience
- Minimum of 1 year of work experience.
Required Skills
- Experience in Admin services, or a related field (advantageous)
- Strong attention to details
- Reliable, proactive, and able to work independently.
- Good communication and reporting skills.
- Computer literate, with proficiency in Microsoft Word and Excel
- Must be fluent in Portuguese and English
Applicants can also send their CVs to tomasm@grindrod.co.mz
Please state the name of the position as a reference/subject line on your application. Only selected candidates will be invited for the interview.